The Canadian Kennel Club is looking for an Executive Director. The ideal candidate will have passion and enthusiasm. They will also have strong communication skills and will be an excellent team builder who is creative, strategic, and decisive.
They would lead a team of dedicated and professional staff through an exciting, yet challenging period of transition both technically and visionary in its ideas.
The Canadian Kennel Club is one of the most highly regarded Canine Registries in the world.
We invite the right candidate to apply for this position.
JOB POSTING - CANADIAN KENNEL CLUB
Board of Directors
Registrar, General Manager, Controller, Ebusiness Manager, Government & External Relations Manager and HR & Governance Manager
The Executive Director, reporting directly to the Board of Directors, is responsible for the successful leadership, management, and delivery of programs, services and initiatives which support the organization’s mission and vision, and are within the strategic direction set by the Board of Directors.
The Executive Director is accountable for the ongoing development and leadership in the following organizational areas: member programs and services, operations and administration, finance, human resources, communications and education, reserve fund development, risk management, and other areas as needed to ensure the effective operation of the organization, or as designated by the Board of Directors from time to time.
The Executive Director, an ex-officio, non-voting member of the Board of Directors, provides timely and appropriate support to the Board of Directors to ensure the CKC fulfills and/or meets all its legal and ethical obligations. The Executive Director reports regularly on all financial, legal, operational and other matters as required.
Key Responsibilities & Accountabilities:
Subject to the authority of the Board of Directors as set out in Section 9.1 of the CKC Bylaws, the Executive Director shall have overall responsibility and authority for all operations of the Club. Such authority and responsibility shall include the following:
The administration of Club operations.
The administration of matters relating to the Club’s finances, including budget preparation and administration thereof, ensuring the Club’s investment portfolio is properly administered and that monies are deposited in the bank account of record, ensuring that the accounts of the Club are reviewed and paid within the prescribed time limit and ensuring that all financial records are maintained in accordance with generally accepted accounting principles.
Exercising signing authority with respect to legal and financial matters subject to the limitations of the budget and the approval of the Board of Directors.
The administration of matters relating to staffing, including hiring and dismissal, reviewing performance, setting levels of compensation and benefits, designation of titles and the assignment of duties.
Acting as the Board Secretary, being responsible for the preparation, assembly and distribution of material, receiving responses to items published for comment, ensuring that the Board is kept informed of all matters requiring its attention.
Providing advice to the Board on matters which may affect the operations of the Club and to recommending any course of action which requires a decision from the Board.
Reporting to the Board of Directors on the general operations and financial condition of the Club.
Financial & Risk Planning & Management
- Actively participate in the development and assume responsibility for the implementation of the overall strategic direction of CKC in accordance with the vision, mission, values, strategic direction and goals set by the Board of Directors.
- Act as a professional advisor to the Board of Directors on all aspects of policy, governance and CKC activities.
- Review existing policies on an annual basis, recommend and draft policies for Board consideration.
- Identify, assess and inform the Board on issues and concerns internal to the organization and on emerging issues in the external environment.
- Foster effective collaboration between the Board, ED and staff, as well as foster teamwork among staff and volunteers.
- At the direction of the Board, act as a spokesperson for the organization. Represent the organization locally, regionally and nationally in a positive leadership role.
- Conduct official correspondence on behalf of the Board and jointly with the Board, when appropriate.
- Work with staff and the Board to prepare, manage and execute a comprehensive annual operating budget.
- Ensure appropriate financial management of the organization’s budget and commit to comprehensive timely reporting.
- Accountable for the on-going fiscal viability of the organization through sound fiscal management.
- Ensure appropriate systems are in place to protect the physical assets of the CKC.
- Approve expenditures within the authority delegated by the Board.
- Ensure CKC’s files and records are appropriately safeguarded and managed including the integrity and continuity of the CKC’s information systems and data, both physical and cyber security.
- Identify and evaluate the risks to the organization's people (Board, members, staff, management, volunteers), property, finances, goodwill, and image, and with the approval of the Board, implement measures to mitigate, manage and control these risks.
- Oversee the efficient and effective day-to-day operations of the Club using Board-approved policies and procedures.
- Ensure that the operation of CKC meets the expectations of its members and the Board of Directors.
- Facilitate effective Board meetings by preparing reports, compiling meeting agendas and initiating follow-up actions.
- Provide support to the Board of Directors in its planning and evaluation activities and support the work of task groups and Board committees.
- Oversee the administration of all external contracts and contractors including leases, service contracts and any other obligations of a legal and binding nature.
- Ensure that the programs and services offered by CKC contribute to the mission of the organization and
- reflect the priorities of the Board and, recommend changes that will enhance the organization’s ability to deliver effective and efficient programs and services.
- Responsible to ensure privacy and confidentiality is maintained where applicable.
Program and Service Planning
- Establish a positive, healthy, and safe work environment in accordance with all appropriate legislation, regulations and Board-approved policies.
- Oversee the hiring of staff who have appropriate technical and personal abilities to further the organization's mission.
- Oversee the implementation of the human resources policies, procedures, and practices including the development and maintenance of job descriptions for all staff.
- Implement and maintain an ongoing performance management process for all staff, including annual performance reviews.
- Ensure human resources best practices and policies are implemented and supported with a strong focus on change and conflict management.
- Coach and mentor staff as appropriate to improve performance and discipline staff when necessary using appropriate measures.
- Ensure sufficient skills development for succession planning for all key positions in the organization.
- Oversee the planning, implementation and evaluation of the organization's programs and services.
- Establish appropriate evaluation strategies including measures of program efficacy, member satisfaction, community input (e.g. focus groups, workshop evaluations, attendance statistics), and outcome measures.
- Provide guidance and oversight to ensure membership is supported, enhanced, and wide-reaching.
- Participate in and guide the development of relationships with the organization’s significant partners, including advocacy.
- Establish and encourage positive working collaboration and relationships with community groups, politicians, and others through innovation and networking to achieve the organizations’ goals.
- Explore and develop new revenue sources aligned to the strategic priorities and key initiatives as established by the Board of Directors.
- Collaborate with related organizations to develop joint responses to emerging issues.
- Relevant university degree in a related field and/or 10 years equivalent, cumulative experience knowledge, skills and abilities. MBA and/or professional designation preferred.
- Demonstrated leadership and experience in a not-for profit sector organization with an annual operating budget exceeding one million dollars ($1 mil).
- Knowledge of change management best practices and success in effectively leading change
- Strong leadership skills with knowledge in financial and fiscal management, human resources (non-unionized) and project management.
- Ability to assess existing systems within an organization for effectiveness and efficiency, providing timely solutions to improving said systems.
- An understanding of canine registry functions and event sanctioning desirable and an asset.
- Bilingualism (English/French) an asset
- Technical requirements:
- Experience using CRM databases
- Proficiency with Windows PCs, Microsoft Office software and e-mail
- Online or network technologies including the internet and specifically various social media (Facebook, Instagram, Twitter, etc.)
How to Apply
Interested candidates may submit a current Curriculum Vitae and cover letter to HR. Please email your submission
with the subject heading “Executive Director” by Oct. 30, 2020.
We thank all applicants for their interest. Only those selected for an interview will be contacted. No phone calls please.