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Hosting, Postponing or Cancelling an Event during COVID-19 – What Clubs Need to Know

In light of the evolving situation regarding COVID-19, CKC continues to receive queries regarding club events and gatherings. The following provides some guidelines and information to help clubs when making the difficult decision to cancel, host, or postpone an event during this uncertain time. 
 
Risk Considerations 
 
As our country works to gradually reduce restrictions, region by region, under enhanced protocols, we remind clubs that the decision to cancel, postpone, or host an event (where permitted) is at the sole discretion of the event-giving club. This decision should be made in accordance with regional and provincial government/public health guidelines, and travel restrictions—in addition to considerations for the health and safety of volunteers, staff, and event participants.
 
Considerations should include: 
  • the size of the event and whether it’s indoor or outdoor
  • the availability of judges and possible flight restrictions and provincial isolation requirements
  • consultation with the event venue to fully understand cancellation rules and provincial restrictions, access to handwashing stations, and other health and safety practices
 
The Government of Canada’s helpful guidelines regarding risk-considerations for mass gatherings during the COVID-19 outbreak is a useful tool for Clubs when making the decision to host an event. 
 
Please note: BFL’s liability insurance policy does not cover the cancellation of events related to COVID-19. For further information, please contact Claire Cosme, BFL Canada, at 1-800-668-5901 or ccosme@bflcanada.ca.
 
Postponing/Cancelling an Event
 
Reminder - If a club decides to cancel or delay an event in relation to COVID-19, the club will not be required to submit fees to CKC for cancellation, Temporary Competition (formerly listing fees), or recording. 
 
Plese note that non-CKC fees are out of CKC’s scope of control and the decision to provide participants with full entry refunds is at the sole discretion of the show-giving club.
 
We recognize that exceptions will need to be considered regarding priority dates, time/distance rules, multiple shows for clubs affected, in the aftermath of COVID-19. At that time, CKC will work with clubs and directors to best reschedule events.
 
We kindly ask that clubs that have not yet contacted CKC regarding plans to cancel/postpone their event, please do so by emailing  information@ckc.ca with the subject line "Shows & Trials - Event Status".
 
Visit CKC’s COVID-19 info page for more information on the steps CKC is taking during the pandemic, event cancellations/postponements and government health guidelines and resources. 

CKC would like to thank all clubs and members as we work together to support our sport during this challenging time. 
 
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